Privacy Policy

1. Information We Collect

When you voluntarily submit information through our website, we may collect information including:

• Name
• Organization or agency
• Email address
• Telephone number
• Inquiry or requirement type
• Solicitation or RFQ number
• Purchase order or order number
• Performance or delivery location
• Requirement or order details
• Supporting documents voluntarily uploaded through the website

We may also collect certain technical information automatically, including IP address, browser type, device information, approximate geographic information, referring pages, timestamps, and other information used for website security, abuse prevention, and technical operation.

2. How We Use Information

Information submitted to Vanguard may be used to:

• Review and respond to inquiries
• Evaluate procurement, sourcing, field operations, or facility support requirements
• Communicate with government agencies, prime contractors, suppliers, manufacturers, subcontractors, and other business contacts
• Coordinate potential services, sourcing activities, and operational support
• Maintain records of business communications and submissions
• Protect the website against spam, fraud, abuse, and malicious activity
• Comply with applicable legal, contractual, regulatory, or recordkeeping requirements

Submission of information through this website does not create a contractual relationship, guarantee acceptance of a requirement, or obligate Vanguard to provide services.

3. Inquiry Records and Reference Numbers

Website inquiries may be stored within Vanguard’s website administration system for operational and recordkeeping purposes.

Submissions may be assigned a unique Vanguard reference number. This reference number may appear in confirmation emails and may be used when communicating with Vanguard regarding a previously submitted inquiry.

4. Supporting Documents

Visitors may have the option to upload documents such as solicitations, requests for quotation, purchase orders, scopes of work, specifications, images, or other materials relevant to a business inquiry.

You should only upload documents that you are authorized to provide to Vanguard.

If secure transmission of sensitive information is required, contact Vanguard directly to discuss an appropriate method of communication.

5. Email Communications

When you submit an inquiry, Vanguard may send an automated confirmation to the email address provided.

Website-generated messages may be processed through third-party email infrastructure used by Vanguard for business communications.

Email transmission is not guaranteed to be completely secure. Highly sensitive or protected information should not be transmitted through ordinary email unless an appropriate secure method has been established.

6. Website Security and Cloudflare Turnstile

Vanguard uses security technologies designed to reduce spam, automated submissions, abuse, and malicious activity.

Our website uses Cloudflare Turnstile, a security service provided by Cloudflare, Inc. Turnstile may process technical information related to a visitor’s browser, device, network connection, IP address, and interaction with the website in order to help determine whether a submission is legitimate.

Cloudflare may process information in accordance with its own privacy and security practices.

7. Hosting and Service Providers

Vanguard may use third-party service providers to operate and maintain the website and related business systems. These may include website hosting providers, email service providers, WordPress-related services, security providers, file-storage systems, and other operational technology vendors.

These providers may process information only to the extent necessary to provide their services to Vanguard or as otherwise permitted by their applicable agreements and privacy policies.

8. Cookies and Similar Technologies

The website may use cookies or similar technologies that are necessary for website operation, security, session management, form functionality, administrative functions, and spam prevention.

Vanguard may introduce analytics, measurement, or other website technologies in the future. If additional technologies requiring consent or disclosure are implemented, this policy and any applicable cookie notice may be updated accordingly.

9. Information Sharing

Vanguard does not sell personal information to advertisers.

Information may be shared where reasonably necessary with:

• Service providers supporting Vanguard’s website or business operations
• Professional advisors
• Suppliers and manufacturers
• Qualified subcontractors or service providers
• Prime contractors
• Other parties involved in evaluating, sourcing, coordinating, or fulfilling a legitimate business requirement

Information may also be disclosed where required by law, regulation, subpoena, court order, government request, or where reasonably necessary to protect Vanguard, its personnel, its systems, or others from fraud, security threats, or unlawful activity.

10. Data Retention

Vanguard may retain inquiries and related information for as long as reasonably necessary for business operations, procurement records, contract support, customer or vendor communications, compliance, dispute resolution, security, and legitimate recordkeeping purposes.

Retention periods may vary depending on the nature of the communication, opportunity, contractual requirement, or applicable legal or regulatory obligation.

11. Data Security

Vanguard uses reasonable administrative and technical measures intended to protect information submitted through the website.

However, no website, internet connection, email system, or electronic storage system can be guaranteed to be completely secure. Visitors submit information electronically at their own discretion.

12. Your Choices and Requests

You may contact Vanguard to request information regarding personal information you have submitted through the website, request correction of inaccurate information, or request deletion of information where retention is not otherwise required for legitimate business, contractual, regulatory, security, or legal purposes.

Requests may be subject to reasonable identity verification before action is taken.

13. External Websites

Our website may contain links to websites operated by manufacturers, suppliers, government agencies, business partners, or other third parties.

Vanguard does not control the privacy practices, security practices, content, or operation of external websites. Visitors should review the applicable policies of those websites before providing information to them.

14. Children’s Privacy

The Vanguard website is intended for business, government contracting, procurement, supplier, subcontractor, and institutional purposes.

It is not directed toward children, and Vanguard does not knowingly use the website to solicit personal information from children.

15. Changes to This Privacy Policy

Vanguard may revise this Privacy Policy as its website, operations, technology providers, or legal requirements evolve.

The current version will be posted on this page together with the applicable effective date.

16. Contact Vanguard